A good turn-out last Thursday, with 30 members welcomed by President,"Ravishing" Robyn, for the last Combined Committee Meetings for the year. Minutes as received from the various committees will be published under "Read More" below. Copies of other committee Minutes not received at the time the printers started to run, will be published in next weeks Bulletin.
IPP Allan has just returned from a visit to Vanuatu and while there he participated in a Luncheon Meeting with the Rotary Club of Port Vila. It was a "Round Table" meeting with 28 participants and the majority of the meeting time was dedicated to discussions revolving around the series of events and projects in train. Allan was presented with the Port Vila Club Banner, which in turn he presented to President Robyn on Thursday. Allan will ensure the St. Johns Banner presented in return will be forwarded to Vanuatu.
Prior to breaking out in the various committee groups, President Robyn reminded all of the various activities planned for the rest of the year of which more details are included under the story, "Club Activities and other Important Dates", below. There was also some good news to share regarding the District Conference which is also covered off further in this Bulletin.
Pictured here is the "Club Services" team at last Thursday's Meeting and as PP Colin shared with the group, "Every minute you spend in planning saves you 10 minutes in execution, which gives you a thousand percent return on energy, hence these combined meetings are very important and it is no wonder that we do so well as a club".
MINUTES OF COMBINED COMMITTEES - NOVEMBER 7th 2019
Membership:
Activity Progress
1. Engagement/Meeting Attendance – Donald & Lynette
- Some more delinquent attenders – same ones as previously identified.
- Close watch is kept on meeting attendance
- Good attendance at Projects/Committee meeting
2. Event Calendar/Projects Portfolio – Robyn
- Projects database largely compiled
- Projects list distributed to Committees for review – awaiting feedback
- Events added to CR to compile annual event calendar
3. Use of Club Runner – Robyn
- Aim to extend use of CR by Board
- Sargent to be asked to establish weekly CR challenge
- CR snippets to be introduced to members at meetings
4. Communicating with Members – Shaun
- Communications survey completed
- No recommendations for charge arising
- Results to be shared with Board
5. Shared Drive – Hugh
- CR has shared file area where the project database could be saved
- A shared drive will be trialled by the membership committee
6. Fellowship – Michelle
- A survey about preferred social events to be developed and distributed and responses analysed
- Lots of ideas generated: gin night, coffee groups, 1st meeting of 2020 to be social pizza event, bowling club quiz night
7. New Member Introductions – Robyn, Rosemary & Donald
- New member dinner held Saturday 28th Sept.
- New member nights to be held twice a year
- Mentor/buddy role guidelines under development
8. Club Brochure – Robyn
- Club brochure updated – copy distributed for members to hand out to prospective members
- Generic business cards to be printed for members to carry
9. Professional Mentoring – Rosemary & Shaun
- Catherine Holden very supportive of a joint club mentoring program for younger members and maybe non-members
10. New Members Recruitment Rewards - Donald
- Investigating rewards programs that incentivise members to introduce new members - No progress
Ideas for membership initiatives include:
- Local business evening – first could be the businesses from the new development on Lunn Avenue
- “Mystery Shopper” assessment of the club
- Social impact assessment/survey with target outcome measures